These procedures are for the scenario: one vendor - multiple databases (when there are different prices for each resource from the vendor). SDLC negotiates multiple resources from the same vendor but the library pays for the e-resource and each resource has a different cost. Examples would include EBSCO negotiated resources and upgrades to EBSCO ECC resources, such as Academic Search Complete. and Business Source Complete. The procedures for this scenario are the same as the single source with a single database. ChancellorEach EBSCO opt-in resource would need to be set up separately (a separate negotiated license and purchase order). Chancellor's Office SDLC and the NZ electronic resources administrator will set up the negotiated licenses and licence terms for all Opt-in resources.
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Information about setting up Funds from the Acquisition Task Force. There are some very good examples of setting up Funds in Alma, including creating funds for paying for CO negotiated resources.
| Name | Code | Type | Status | Fiscal Period | Available Balance |
|---|---|---|---|---|---|
Business - Database CO | 571ce | Allocated fund | Allocated fund | 06/30/2016 - 06/29/2017 | 71,264.42 USD |
- Acquisition Method – Purchase at Vendor System
- Add in renewal dates and Choose Order Now and GO
- Remember the POL#
- Look at Tasks for Electronic Resources – activation - unassigned
- Resource should be active and now create invoice
- (The following steps need to be clarified on how the CPO process and invoicing will work between SDLC/CO and libraries and if it will work)
- Create invoice from PO -be sure to write down PO number for this section
- Select the PO attached to the new e-resource
- Edit the Invoice once the PO has been added
- Edit the subscription date
- Save and Continue
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