These procedures are for the scenario: one vendor - one database, when SDLC negotiates for a single database from a vendor All ERM and Acquisistions work will be completed by the Chancellor's Office. ROUGH DRAFT
Table of Contents
Procedures in Alma
The following procedures are for Chancellor's Office SDLC and the NZ electronic resources administrator for one vendor with a single database from that vendor. The resource negotiated and paid for centrally. The ECC e-collection is ordered and activated by SDLC and the NZ administrator. There are different procedures for e-resource management and acquisitions for the Opt-In e-collections, Model 3electronic resources administrator. The ECC e-collections will be ordered from the CZ and activated and maintained in the NZ by the NZ electronic resource administrator. These collections will not appear in the IZ in the local Alma instances and will appear in , only the NZ as and are view-only. License terms can be viewed from the portfolio-level in the local Alma instanceAlma or viewed in Primo. The Chancellor's Office will set up and maintain licenses for the ECC electronic resources. There are different procedures for e-resource management and acquisitions for the Opt-In e-collections.
Vendor Records, Funds and Ledger
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- See Alma documentation for details on how to manage License Terms and add License Terms. Recommended that user have Acquisitions Manager role to edit License Terms. The list of recommended license terms can be found in Appendix B.
- It is recommended to track perpetual access titles in the license if the e-collection includes perpetual titles. See Appendix B for license term field. There will be more information about licenses as the 360 Migration Project continues.
See how to Display Licenses Terms in View It tab
Licenses
Steps for adding licenses for Shared ECC eResources (This is an Acquisitions Task)
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