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@Stephanie Brasley
@Cyril Oberlander
@EmilyBonney
@Stephen Stratton
@Roman Kochan
@Emma C. Gibson
@Gerry Hanley
@Patrick McCarthy
@Mark Stover
@Ron Rodriguez
@Frank Wojcik
@Deborah Master
@Kelly Janousek
@Eddie Choy
@Edward Inch
Time | Item | Who | Notes | ||||||||||||||||
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9:00 | Announcements
| Join Zoom Meeting | |||||||||||||||||
9:15 | 2019-2020 COLD Nomination slate (vote) ULMS Governance Steering Committee term | Chair: Amy Kautzman Past Chair: Jen Fabbi Vice Chair: Carlos Rodriguez Secretary: Emily Bonney EAR Chair: Cesar Cabellero EAR Vice Chair: Del Hornbuckle Scholarly Communications Chair: Patrick Newell Scholarly Communications Vice Chair: Mark Stover STIM Chair: Ron Rodriguez STIM Vice Chair: Stephanie Brasley Student Success Chair: Tracy Elliot Student Success Vice Chair: Frank Wojcik ULMS: John Wenzler (plus, discussion about two-year term moving forward) | |||||||||||||||||
10:00 | ScholarWorks SWAT Team Please find at the link below the SWAT Team report. https://library.calstate.edu/docs/swat-report-2019.pdf Although the overall report is chock full of useful information, for those short on time, I would direct you specifically to the three-page Executive Summary as a useful overview of the task force’s work and recommendations. For the meeting on March 1, I would recommend that COLD discuss and take a vote on each of the five recommendations in the Executive Summary. _______ As mentioned in our earlier report (Recommendation #3), the SWAT team has been working on an initial scope of content recommendation for ScholarWorks and the proposed Digital Collections and Archives service. That report is available for your consideration here: https://library.calstate.edu/docs/swat-scope-2019.pdf Additionally, COLD Exec asked me to provide my own thoughts around a possible governance structure for ScholarWorks (Recommendation #2). Basically, I would recommend that ScholCom and the ScholarWorks community of practice merge together. The latter is actually well organized and highly motivated, and already has interest groups focused on specific, needed areas for ScholarWorks, including: Publishing Metadata Faculty profiles Digital archives ScholCom can evolve into the steering committee for that new governance structure. Going forward, the chairs of each ScholarWorks working group, together with a few at-large folks, can compose the steering committee. Kevin and I can serve ex-officio, as well. That resulting structure would look a lot more like the ULMS governance. STIM would be formally divested of any ScholarWorks concerns, which has been the de facto situation this year anyway. The SWAT Team can serve as a bridge governance group, helping to set out some of the initial decisions and communication around the repository service going forward, until the new structure can be put in place. | Scholarworks SWAT Team (Dave Walker) 1) Lengthy report but the executive summary highlights the work 2) The team has the benefit of 9 surveyed consortia –SUNY and CUNY are similar to the CSU · One instance instead of 23 instances is cheaper and simpler. Having things in one bucket allows people the ability to branch off and see things. Also ther is the advantage of a shared system · We need to create a shared decision output of scholarly content as opposed to historical content · Need to prioritize all the systems then staff appropriately Questions: Clarification of what should be included and not included? This is a gray area Motion to vote on Recommendation #1 from the executive summary Will the content still be available in OneSearch after its been harvested? 16 Yes and 2 abstentions So a yes vote to moving forward with recommendation #1 Motion to vote to approve the scope that’s presented to us by the SWAT Team on Recommendation #3 from the executive summary Discussion: Finding aids are a form of scholarship so maybe they don’t need to be included in the 17 yes and no abstentions so motion carries ScholarWorks Governance Motion: COLD assign STIM the task of proposing a ScholarWorks governance structure Report #2 (ScholarWorks) | |||||||||||||||||
Break | |||||||||||||||||||
11:15 | CSU+ Presentation | Mallory DeBartolo (Unlicensed) Chris Lee (Unlicensed)
| CSU + Data (Comparing activity from one year to the next) Mallory · Fall 2017-2018 CSU+ and Illiad · CSU+ Philosophy o We should seamlessly provide access o Get the right thing to the patron as quickly as possible (speed and accuracy) Motion to accept as written with the understanding that we would add assessment in the document as a guiding principle. Karen will work with Mallory to add assessment as the guiding principles Discussion around the importance of assessment and evidence-based | ||||||||||||||||
12:15 | Break | ||||||||||||||||||
1:00 | Committee Updates · STIM (Karen) · Student Success (Tracy) · ULMS Steering Committee (Carlos) · EAR (Michele) · Scholarly Communication (Adriana) |
| Student Success (Tracy) Everybody is ready to collect data and will be using spring to practice the process and be ready for fall. STIM (Karen) ULMS (Carlos) 1) Will continue to meet monthly. 2)Discussing policies and decision-making structures for the ULMS steering committee 3) 2014 SCOPM Report 4) Revisiting the ULMS governance structure (its size and effectiveness) A shared approach is more sustainable than having someone doing work as a work assignment. Giving people opportunities but not changing the structure limits opportunities. ScholComm (Adriana) EAR (Michele) These cuts will be difficult, they are a problem. We are not cutting fat. | ||||||||||||||||
1:45 | Advocacy retreat follow up (Irene Herold will join)
| @Cyril | Stakeholders, being mindful of their intentions. We have been focused on data and not the content. Opportunity for a unified multi-message approach. May-June may be the best time as its the time when budget decisions are made. Perception of local to system-wide We do have a place for a static website. Proposed time is to have this ready for National Library Week Deans who have student testimonials and photos please send to Tracy and Jen by March 11 as a first round. Focus on equity and student success. Money should be centrally located. Current process is to give campuses the money and then the administration determines how to distribute it. We want to make sure that the allocation at the start is part of the message. Maybe this message is for the president and provost. | ||||||||||||||||
2:30 | Break | ||||||||||||||||||
2:45 | Budget (Cost Recovery and preparing for 2019-20) Draft Charge for COLD E-Resource Purchasing Exploratory Task Force (CERPE)
| @gerry Hanley | Goal is to have this resolved by April Cost Recovery Model Start with stabilization for now then longer term plan moving forward Plan # 1: cost recovery plans are separated from the ULMS and LDC Cost recovery needs can be divided among campuses Motion that we adopt the first model (cost recovery for SDLC positions) 18 yes and 1 no and no abstentions Task force charge (Amy) Volunteers to serve on task force: Tracy, Karen, Patrick M., Del, Emily and Amy Full slate of new officers’ vote: 19 yes SWAT Discussion Mark recommended to remove his motion, stating that it is flawed. Motion to create an implementation team to include SWAT and other members nominated by SWAT Supporting an additional staff person discussion will be pushed to May meeting at SJSU One-Time Funding Keep Lib-IT and add honorarium for Copyright trainer (Kyle Courtney) | ||||||||||||||||
4:00 | Deans Only | Discussion of paying for a position Reminder to reserve hotel reservations for SJSU meeting (Tracy) | |||||||||||||||||
5:00 | Adjourn |