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This document describes the policies for acquisitions of shared e-resources in Alma's Network Zone (NZ). Model 2: The ECC e-resource acquisitions and management will now be handled by the Chancellor's Office. Model3: The Opt-in e-resources will be managed by the Chancellor's Office but acquisitions will managed by libraries in the Institution Zone (IZ). The shared acquisitions document will adapt the policies set by Acquisitions Task Force and apply best practices for the shared e-resources. These procedures will be similar to the acquisitions for the individual libraries but will adapt specific procedures needed for the Chancellor's Office for the ECC and Opt-in e-resources.
Best practice recommendations
There are three models of acquisitions available for Alma. Model 1, the local acquisition, licensing and e-resource management by the individual libraries. This model is only for the IZ and will not be used for shared acquisitions and libraries will continue to manage acquisitions of e-collection in the IZ. Libraries will locate and order e-collections, for those resources subscribed locally, from the CZ and will be maintained in the IZ. E-collections in the IZ will not appear in the NZ. Model 2 is the centralized acquisition, licensing and e-resource management of the ECC e-resources in the NZ. The Chancellor's Office will manage the acquisition and payment for the e-collections included in the ECC. Model 3 is centralized negotiation and management of the Opt-in e-resources in the NZ and local acquisitions by libraries in the IZ. Upgrades to ECC e-resources will also be included in this model. Upgrades are defined as resources libraries pay a nominal fee to upgrade a resource included in the ECC, i.e. EBSCO Academic Search Complete or Business Source Complete. ECC/Opt-in e-collections are located and ordered from the CZ and are managed in the NZ. NZ ECC/Opt-in e-collections do not appear in the IZ. License
License terms and fees are negotiated by the Chancellor's office and purchasing and invoice processing is done by the individual libraries. Libraries will need to create a vendor for the Chancellor's Office (vendor=SDLC/CO) in the IZ for the Opt-in e-collections. The library will use the CO as a vendor to order and pay for the Opt-in resource. For more details ordering Opt-in resources, see the Acquisition's policy on Ordering using the Alma Network Zone. (Acquisitions task force is discussing shared vendor records-add best practice here if needed) The NZ must be populated with vendors (material providers and licensors) and funds for Model 2 and vendors (licensors) for Model 3. Negotiated licenses are also required in the NZ to track costs of e-collections for each subscribed library in Model 3 and for one vendor with multiple databases in Model 2.
Procedures
There are various scenarios and procedures for e-resource collection activation and acquisitions for Model 2 and Model 3.
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