Date
8:30-12:00
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Time | Item | Who | Notes |
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8:30-9:00 | Networking, Coffee | Fresh pineapple! | |
9:00-9:15 | Associate Deans' Meeting in San Marcos | Jen Fabbi |
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9:15-9:45 | 2016-17 Budget – Final Allocations Library budget for COLD 2016-17 9-2-2016.xlsx
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9:45-10:00 | CO Staffing to Support the ULMS | David reviewed staffing for the CO during the ULMS project. CO is spending about $3m on this two-year project, including $1.7m on migration-related tasks. Centralized tasks done in Alma: ERM, cataloging, data clean-up, etc. – these can be done centrally and that saves effort for everyone. Jessica Hartwigsen and David Walker – existing CO personnel (and Aaron Collier, for ScholarWorks). New positions: brandon dudley (Unlicensed), possibly one or two more. With just David and Jessica, a lot of the centralized work would fall back on the campuses. This is how OC started. They had two positions. New positions are essential to managing services such as RS, Discovery, third-party integrations, data cleanup. Central staffing important – OC has added central staff. Otherwise work falls to committees and so on, leading to interruptions in continuity and uneven workload across campuses. Mark Stover asked about future efficiencies due to centralization. David Walker noted this is more likely for bigger campuses that have more specialized staff. The deans went into executive session to discuss the funding. John Wenzler noted that we don't need to decide on this today. We went around the table in order to get input. Roman and Peter - good to fund this. Former user (Deleted) – agrees with the proposed funding of the position, however, disagrees with Dave's assumption that central staffing is the most efficient model (factors: leadership, culture and customer service orientation), hybrid models exist in SUNY and other systems.In a consent vote (moved by Roman, seconded by Patrick), the deans agreed to the additional $200,000 on principle on the condition that COLD members can participate in the crafting of the PDs. | |
10:00-10:30 | ULMS Campus Cost Splitting Documents:
| John Wenzler reviewed the ULMS cost share slide deck, focusing on the 2015 estimate and the 2016 proposal. Patrick Newell (Unlicensed) inquired about the data used for these formulas. Amy Wallace (Unlicensed) pointed out the importance of calculating the same way. John Wenzler stated the central questions (do we agree on the need for more positions, do we agree on the formula)? Gerry Hanley (Unlicensed): notes central question re $200,000 reduced from ULMS contract. Notes that in the last year and a half circumstances have changed. Gale: had thought that some S&W had been broken out in older versions of the ULMS budget. Not questioning the value of brandon dudley (Unlicensed). Deans' - Only session, the group agreed by consent with a proposal that we agree on principle on the condition that we can participate in the crafting of the position descriptions. | |
10:30-10:45 | Break | ||
10:45-11:15 | ULMS Process for Policy Acceptance/Voting Documents: Summary: "Currently, the various ULMS working groups are starting to put together policy and best practice recommendations around Alma and Primo. Many of these are operational in nature, and therefore almost certainly too in-the-weeds for COLD. But we think COLD will want to weigh in on a few of the higher-level proposals. | ||
11:15-11:45 | Post-Implementation ULMS Governance | ||
If we have time ... | The Dean's Role as Project Sponsor Document: | ||
11:45-Noon | Follow Up and Next Steps
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Noon - 1pm | Lunch | Former user (Deleted) |
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