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- brandon dudley (Unlicensed) will coordinate review of kick off meeting agenda and get back to Ex Libris on any additional items or changes
- Alice Kawakami (Unlicensed) will work with Judi Spiegel to reserve the Wallace Room at the Chancellor's Office for Monday, October 5th
- Alice Kawakami (Unlicensed) will confirm the October 5th date with Ex Libris
- brandon dudley (Unlicensed) will meet with Audrey Ho to coordinate how to establish agendas and minutes
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Ex Libris Meeting Notes
01CALS - CalState University Pre-Implementation Meeting
August 12, 2015
Attendees:
CalState: Brandon Dudley, David Walker, Alice Kawakami, Rae Ann Stahl, Patrick Newel
Ex Libris: Melissa Hilbert, Audrey Ho, Tony Gibbons, Marina Spivakov
Action Items:
1. CalState team to share feedback on sample kickoff meeting agenda
2. Tony to send revised timeline milestone document (attached to this message)
3. Tony to send remaining answers to data cleanup document (RFID)
4. Audrey to facilitate a call with Alice regarding questions related to training
5. Audrey and Brandon to meet to plan future meeting agendas and determine responsibility for taking and distributing meeting notes
6. Ex Libris team to send meeting notes to CalState for today’s meeting (per this message)
Next meeting: Wednesday, August 26 @ 11am PT, 1pm CT, 2pm ET
Agenda topics:
1. Introduction of Audrey Ho to project team
* Audrey will be the project manager for the project
* In this role she will be leading all future meetings
2. Kickoff meeting planning
* Sample agenda was reviewed
* Kickoff date: October 5 is the confirmed date [per email from Alice post meeting]
-- start time of 10am is preferred. Melissa advised that the timing can be compressed if needed.
* Criteria for attendees
-- Core team (5) + working group leads (5) + institutional leads + Ex Libris attendees (4)
-- Ex Libris attendees to include Melissa Hilbert, Audrey Ho, Marina Spivakov, and John Larson
3. Project milestones document
* Tony made a few edits during the meeting and will distribute the revised version after the meeting
* Audrey indicated that she will start the project milestone planning from this document and will move to the Events Calendar
in Basecamp once the project kicks off
4. Pending data cleanup questions on item barcodes
* Marina clarified Patrick's question. Non-circulating items do not need barcodes in Alma
* Our response related to item barcodes and RFID is pending. Tony will forward the answer soon.
5. Future meeting planning
* Audrey and Brandon will meet to draft future agendas and determine responsibility for taking and distributing meeting notes
6. Additional topics
* Alice asked for a contact in the Ex Libris training department so that she can clarify a few points on the training
sessions. Audrey will follow up with Alice and will arrange for her to meet with Connie Braun, Ex Libris Training Manager