Instructions for creating licenses, updating license terms of use, and adding the RapidILL Lending Note to collections.
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A lendable status dictates to whom a certain title can be lent. The lendable statuses are:
· LocalOnly· LocalOnly: Lendable only to local patrons. Not for ILL. Used for local holdings checks before borrowing requests are sent out. Note: It has been recommended to add LocalOnly to Open Access collections.
· LendableCountry· LendableCountry: Lendable to RapidILL libraries in your country.
· LendableInternational· LendableInternational: Lendable to all RapidILL libraries worldwide.
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Pick the best option that will work for the library to begin this project. Start with a small set of collections, starting with either EBSCO, ProQuest, JSTOR, Gale, etc. All three of these options are long-term projects but it is best we begin adding the lending note needed for RapidILL to the corresponding Alma E-collection Internal Description fields.
It has been recommended to add LocalOnly to the Open Access collections.It is highly recommended to eventually start option three so that licenses have Terms of Use as we move forward with keeping the RapidILL lending note updated in the Alma collections. Not just for RapidILL, but for upcoming projects, such as linking to Consortia Manager, running reports, etc.
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Once the Internal Note has been updated, the RapidILL Publishing Sets for journals and books will need to be updated. Libraries need to update their IZ RapidILL sets. Once you have updated the set, contact Chris Lee so Ex Libris can be notified that the sets have been updated. Chris can answer any questions about updating the sets, if needed.
Queries for Open Access collections.
How do I find open access collections that are activated in the IZ? You may be able to find them if you selected “free” when activating the collection for example. Or you added a note in the internal description or the collection has CDI open access rights. When you have your set, run the Change Electronic Collection information job to add the “LocalOnly” note in the internal description. You may also be able to use the E-COllection Quick Update in Cloud Apps.
Below are possible queries to use.
where (CDI Fulltext rights equals "OpenAccess" AND Electronic Collection Type equals "Selective package")
where (Free (Electronic Collection) equals "Free" AND Electronic Collection Type equals "Selective package")
where (Internal Description (Electronic Collection) contains keywords "open access")
where (CDI Fulltext rights equals "OpenAccess")
API for Collection-level Updates
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