ULMS Assessment & Analytics Functional Committee met Wednesday, March 2, 2022 10am-11am
Attendees
Christina Hennessey (Chair/CSUN), Jung Ah Lee (SJSU), Shonn Haren (CPP), Kevin Phillips (Vice-Chair/CSUF)
Excused: Lisa Roberts (CSUS), Brandon Dudley (CO), Patrick Flanigan (SDSU). Notes by Christina Hennessey
Agenda/Discussion
- Update on Shared Folders area in Analytics
The problem with automatic Shared Folders deletion of Analytics reports, folders and dashboards is finally solved. The items I had marked for deletion have not returned for three weeks now.
If you accidentally create a report in the Shared Folders/Community/Reports/Institutions/CalState that you don’t want there or don’t need anymore, please contact a member of the committee to remove it. Removals happen automatically each Friday evening.
Our cleanup project of Shared Folders/Community/Reports/Institutions/CalState is complete.
2. ACRL/IPEDS data support
The committee has been busy helping CSU folks who have questions about the ACRL/IPEDS reports. Those reports are not due until March 31, 2022 but most folks needed to give statistics to administration a few months ago. Please reach out if you still need help with these reports in Shared Folders/Community/Reports/Institutions/CalState/ACRL IPEDS Official ULMS folder.
The NZ report CalState – 41. Digital/Electronic Databases had an error with the prompt reported by a few institutions. Jung Ah fixed this for everyone on March 2, 2022.
3. Wiki updates/changes
The group has made a lot of great changes to the ULMS Assessment & Analytics wiki page this academic year and our work is completed.
4. Analytics webinars/workshops
Christina did a demonstration of the inventory breakdown report that was shown at the end of the Cataloging Analysis Best Practices, Ex Libris, February 22, 2022 webinar.
Upcoming: The New and Improved Alma Overlap Analysis Tool, Ex Libris, March 29, 2022 7am Pacific Time.
5. Overlap analysis discussion
The committee discussed the current overlap and collection analysis tool and looked at the differences that will happen with the tool in the March 2022 release (Sunday, March 6, 2022). The improvements look great from this 5-minute preview video: https://youtu.be/UHF6Vu6A2Yw
The new tool will allow us to compare IZ, CZ, and NZ holdings.
The committee will try out the new tool before the next meeting and report out to the CSU what we find out.
Also a reminder about the overlap analysis reports in the dashboard area:
/Shared Folders/Alma/Titles/Reports has many overlap reports of different types, or you can see them all in a dashboard at: /Shared Folders/Alma/Titles/Dashboards/Title level overlap analysis.
P = print
E = electronic
D = digital
6. Start working on summer Analytics webinar
We discussed more plans for a summer Analytics event based on the results of the December 2021 Analytics survey. June 2022 will be best so Christina will send a Doodle to check availability and check with CO on CSU-wide events.
Next meeting: Wednesday, April 13, 2022 11am-noon
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ULMS Assessment & Analytics Functional Committee met Wednesday, January 12, 2022 11am-noon
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Next meeting: Wednesday, February 9, 2021 2022 11am-noon (was moved to March 2, 2022)
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November 10, 2021 11am-noon
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