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Document status

Status
colourGreen
titleAPPROVED

Area coveredERM & Acquisitions
Lead AuthorJessica Hartwigsen
Co-authorsCarole Correa-Morris (Unlicensed)

Table of Contents

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*Sharing Electronic Resources in the NZ but not ordered from SDLC:  If your library is sharing a resource in the NZ but did not negotiate for that resource with SDLC, the POL will need to be attached to a provider-neutral record/OCLC record.  The electronic full text collection can be shared but the licenses and purchases orders cannot be maintained centrally and will need to be attached to this PNR record.  Please DO NOT use the Alma CZ Descriptive Record for that resource (See Catalog recommendations: Provider-Neutral Records & Use of Database-Level Records).  Acquisitions Task Force has information for attaching current POLs to records in the NZ: Acq FAQ . Example:  EBSCO Art Full Text is a shared resource that 8 libraries are sharing in the NZ.  Only two of those libraries negotiated the resource via SDLC.  All 8 libraries can continue to share the NZ resource but only 2 of those libraries will have consortial acquisitions attached to the e-collection.   The other 6 libraries will need to attach POLs to the OCLC/PNR record in the NZ.

Ordering an Opt-in electronic collection in the NZ.:  Description of the records in the NZ and which records can be ordered and which records remain suppressed.

Procedures for Model 2 and 3

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The CO will begin setting up Opt-in full text collections July 1, 2017 beginning with the new ProQuest full text e-collections and the renewed EBSCO full text e-collections.  Once the full text Opt-in's are set up on the NZ, an email will be sent out that the e-collections are available to be ordered locally from the NZ.  Orders for Opt-in's will be stored in the IZ and the e-collection will remain in the NZ.  The July 1, 2017 renewals will be set up in the FY 17-18 ECC fund and Opt-in fund used by SDLC.  The January 2018 renewals will have their negotiated licenses and PO set up at that time.  Work in the NZ will not begin until all libraries have been linked up the NZ and are live.

Ordering an Opt-in Full Text electronic collection in the NZ.:  

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A description of the

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e-collections or records that can be ordered.  The Opt-in Full Text Electronic Collection should be ordered.  If a library cannot order the full text e-collection, then the OCLC record can be ordered.  Do not create a new order or attach an existing order to a Descriptive record.  This document displays the difference between the electronic collections and the bib records in the NZ.

Sharing and Ordering Opt-in Abstract and Indexing (A&I) databases in the NZ:

A description of how to order for both the CO and the local library.  There are two sections that describe what steps the CO should take to set up an A&I in the NZ and how the library should order the A&I database from the NZ.  There is a section that describes how the resource can be displayed in Primo.  Links to the resource in Primo are created and maintained in the IZ using the NZ Descriptive Record.  The NZ Descriptive record remains suppressed for all ECC and Opt-in resources (full text and A&I's).

Libraries that purchased or locally negotiated an ECC or Opt-in Resource

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