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- Material Supplier -Choose vendor code for list of vendors
- Type is in price paid for the contract with vendor (this is the amount paid to the vendor by the CO for the resources listed in the Master POL i.e. what is the total amount paid for the Opt-in resources)
- Look up Fund for Central Office (i.e. Opt-in FUND ???or ECC Fund)
- Acquisition Method is Purchase at Vendor
- Add renewal date for subscription and days for reminder period
- Choose Order Now then click on Go
- *Remember the POL number to use when ordering e-collection -this is the Master POL
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- Locate e-collection in Repository: FIND Electronic Collection WHERE Electronic Collection Name CONTAINS <database name>
- If the collection was migrated from SFX, stay on the INSTITUTION tab.
- If the collection is new and was not migrated to Alma, go to the COMMUNITY tab. i.e. New IEEE Xplore POP ALL
- Click on Order
- Choose Purchase Type -Electronic Collection -Subscription
- Click on Create PO Line
- Material Supplier -choose the supplier from list of vendor accounts
- Choose the appropriate License
- Acquisition Method is Technical
- Under Additional section -Choose the Associated PO Line and locate the Master POL
- Click on Order Now to save changes.
- After POL has been ordered, can active the e-resource( see steps below) *Remember this POL number (will be different from the Master POL)
*Repeat for each collection for that vendor, which means ordering each collection and adding the Master POL in the Additional Section of each order record. If there is more than one JSTOR or ProQuest, those e-collections would be ordered and the Master POL added to the Technical POL. JSTOR Arts & Sciences I would have a Technical POL and Arts & Sciences II would also have a Technical POL (ECC example). All of these would go under the umbrella of the Master POL.
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