Domain
What makes a good repository? It is clearly more than just the sum of its platform parts or a collection of searchable digital objects. It is, instead, a living organization providing a series of services in need of regular evaluation of its strengths and weaknesses. Trusted Repositories certification (cf. ISO 16363:2012) is one way of ensuring consistent evaluations. Developing the next generation of repositories along the lines of the Trusted Repository guidelines will also help ensure their long-term sustainability.
This group aims to assist those that are interested in developing Trusted Repositories on their campuses and to promote and provide guidance on their best practices. The group’s scope would involve advising and providing guidance on best practices development (both local and CSU-wide) in repository and collection management, and evaluating organizational stability. This would primarily be accomplished through reviewing local policies and practices as well as accepted standards such as the ISO standard for trustworthy digital repositories (ISO 16363:2012 (CCSDS 652.0-R-1), Trusted Digital Repository (TDR) checklists, COAR’s Next Generation Repositories, and DCC’s Curation Lifecycle Model.
Shared Needs and Requirements
IG members would ideally have some interest in repository audits, certifications, and best practices, including, but not limited to, the following areas:
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Overall the goal is to help develop sustainable repository services that meet well-established standards while anticipating future developments.
Use Cases for IG:
- Identifies, documents, & aligns repository features to ISO/TDR/COAR/DCC standards; i.e.
- Gather and share examples of documentation that campuses could adopt; provide templates for things like a Repository Mission and Vision Statement, Collection Development Plans, File Naming Guidelines, File Format Guidelines, etc.
- Consolidates procedures for risk management and procedural accountability (e.g.: Digital Repository Audit Method Based on Risk Assessment [DRAMBORA])
- Assists repository collection development best practices
- Aims to complete a repository audit (in collaboration with other IGs, CO, STIM, or ScholCom group) and register IR with governing bodies;
- Registry of Open Access Repositories (ROAR) and ROARMAP
- Assists in attaining TDR and Next Generation Repository status
- Advocates for Open Access and Linked Data development
- Supports campus, CSU-wide, regional, and national/international OA policy development and compliance , including:
- CSU OA policy (ETD, Library, or Campus)
- AB609 [2014] / AB2192 [2018] CA state OA mandates
- Federal OA policy – esp. for data management &c.
- Berlin Declaration, OA2020 or other international agreements
- ORCID/CRIS/eRTP integrations
- Supports campus, CSU-wide, regional, and national/international OA policy development and compliance , including:
- Evaluates tools for auditing, data health, long term digital access and preservation
- auditing: TRAC, DCC
- Data Health (https://www.oclc.org/research/themes/research-collections/phc.html),
- Long term digital access (http://www.digipres.org/tools/)
- Preservation: DMPTool (https://www.cdlib.org/services/uc3/dmpt.html)
Deliverables & Timeline (updated 9/4/2018)
Ongoing
- Assist with and present at annual CSU IR meeting
- Provide advice on auditing tools (such as TRAC, DCC, DMPTool)
- Analyzing threats and risks and making these transparent
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- Perform an audit on a selected subset of CSU repositories and report results
- Prepare a recommended roadmap for transition to next generation repository
- Assemble and formulate internal standards and resources for Trusted Repositories
Participating
Co-Facilitators: Andrew Weiss (CSUN) and Mark Bilby (CSUF)
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- CSU Northridge | Andrew Weiss, Digital Services Librarian
- CSU Fullerton | Mark Bilby, Scholarly Communications Librarian
- Cal Poly SLO | Zach Vowell, Digital Archivist
- CSU Stanislaus | Kristin White, Web Services Librarian
- CSU Channel Islands | Colleen Harris, Digital & Data Services Librarian
MORE:
- CSU campus | Name, title
- CSU campus | Name, title
(This should be no less than 3, and no more than 6 institutions)
ADDENDA
From: AUDIT AND CERTIFICATION OF TRUSTWORTHY DIGITAL REPOSITORIES RECOMMENDED PRACTICE CCSDS 652.0-M-1 MAGENTA BOOK September 2011
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