| Terms of Use and Levels of access. Should the deposit agreement be more publicly available? | Carmen Mitchell | From Pam Kruger: We are having discussions of intellectual property on our campus. The link for ScholarWorks terms of use is easily findable and linked on the home page https://scholarworks.calstate.edu/terms . But the new deposit agreement page with policies like explanations of levels of access https://scholarworks.calstate.edu/agreement , I can't find on the home page. I only see it linked as part of the deposit process after authentication in the submission form. Since this page would be useful for our discussion, I was hoping to point out where it is on the home page. I feel like I am missing something? Mediated deposit end users may never actually see the deposit agreement. Qualtrics form in use at CSUSM. Possible to include an “About” section in the site for terms of use and agreements. Try to avoid using policy – Access info and Terms of use as alternatives to policy. o There is an about page, but it is difficult to access. The footer links to the terms of use. Most campuses, especially for ETDs, are not having students self-submit. Concern over cluttering the footer. An “About” page could include the deposit agreement information or a link to it. Possibly add a link to the deposit agreement in the header to more prominently display the deposit agreement. Would follow the user if used in the header throughout the process. Language from deposit agreement would be reused or linked from the About Us. Concern about the understanding of the term “Deposit Agreement” and if it effectively communicates to users. Access levels and deposit agreement that could be linked from the “About”. Can call it “Visibility Settings.” Will try to link from the Header and see how it goes!
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| Mediated deposit for undergraduate collections | Marcus Jun At SF State we have two collections for undergraduate research. I've made a faculty member the manager so she can upload works directly to the collections. As a manager (I hope) her uploads do not require the library to review and approve. The other workflow is for the undergrads to upload their works directly to either of the two collections. I thought as a manager the faculty member could also approve these submissions but this isn't how SW works. For her to approve works it's all or nothing: either she can approve all works (regardless of collection) or none at all. | I wanted to discuss our scenario with the group to think of solutions/workarounds. (For these collections the faculty member was fine with uploading works herself. But for other scenarios (especially with a large number of works) it would be easier if students submit works to a collection and a collection manager (not the library) approve the works.Undergraduates create posters about research, and would like to deposit in ScholarWorks. Library still needs to approve the submission at some point in the workflow. Faculty member was made a manager of the collection, but had permissions to approve or reject across entire admin set. Question - “If a collection manager uploads a work to a collection, does that work need approval?” When submitting, submissions go to admin set collection that controls workflows. Most campuses have no workflows on admin set. SF set currently uses the mediated workflow. Can create multiple admin sets for one campus, one that uses the mediated workflow and one that uses the unmediated workflow. In the relationships tab, can choose an admin set to submit works. No way to bulk approve works. Qualtrics form used at CSUSM. Can export metadata from Qualtrics into a spreadsheet for a batch upload once bulkrax is implemented. Non-library faculty will see all submissions if added to the single campus admin set. Creating a second admin set and having students submit through the second set managed by non-library faculty would control approval workflow. Library staff would be able to manage/access both sets.
How many admin sets needed? One per collection? All works must go through one of the admin sets, so they are used for managing workflow settings primarily. |
| Statistics | David Walker | ACRL usage statistics once a year. Hyrax currently doesn’t collect statistics well – tracked through Google analytics primarily. Changed last year from Google Analytics (GA) 3 to GA 4. Totally new system, no stat migration. Support for GA 3 ended and GA 4 support began. Stats from DSpace and GA 3, but Hyrax currently only interacts with GA 4 (back to July of this year when implemented). Working on moving away from Google analytics and migrating data. How do folks want data to be reported? What types of stats do folks want to get? Top 10 downloads were popular at CSUSM; cumulative views/page counts/downloads (or all of these?), particularly for getting faculty buy-in. Top 10 faculty works, top 10 ETDS. Some campuses still using Bepress for the data stats and reporting. Want to include both downloads and views. Currently no way to distinguish between managers and users for downloads and views, but working on unique views/downloads. May be ok to just avoid unique counts and stick with total views. Location stats like in Bepress What is the demand for historic usage and stats? Rarely asked for, and most folks are ok without having historic stats. Ok with moving forward without the historic data being available right away. Will be available still upon request, but may not be a top priority.
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