It would be helpful for Chris Lee to have access tooto: OCLC web portal (IFM and general usage totals), ILLiad web portal (who we borrow and lend to outside the CSU), and their Rapid web portals (RapidILL usage) for each CSU library; the reports accessed through these portals would not include any patron data. Allowing access to Chris would streamline the process to collect data that would then be used to quickly prepare and deliver reports to COLD such as cost assessment and general ILL data. It would also reduce the time that local staff would spend on facilitating this access for Chris. The ULMS Steering Committee has no concerns about this request and supports it.
Quick update on how things are goingNot too much to update, since we are just back from the holiday break. Following the stay at home order, some libraries stopped services.
Kick off meeting for Primo VE evaluation to review the ExL process to be held on Jan. 11, 2021. Evaluation to span spring semester when regular held meetings with a wider group (Discovery and Resource Management groups) will take place. With regards to our ExL contract negotiations, Brandon prepared an audit report that shows that we are currently 44 named users and almost 600k bib records over our contracted maximums. We have a number of options to address the number of named users; with regards to the bib records, we can look at a number of options. Last year ExL increased our number of bib records at no cost.
We have been approached by a several networks external to CSU expressing interest in joining CSU+; we will start these conversation with COLD and the ULMS Steering Committee in spring.
1:50 -
Updates / Open Forum
AllAny other topics for this group to discuss? Subcommittee goals for the rest of the year? Support needed from Steering Committee or COLD?
Discovery: focus on Primo VE evaluation - quantitative and qualitative data will be collected in four distinct areas
Resource Sharing: will revisit the Alma processes for walk-in users
Fulfillment: the group went through recent changes in membership; looking a what campuses need when reopening for public service; will update the spreadsheet showing status of openings; will review repopulation processes and requirement to ensure safe reopening (stacks access? barriers at front desks?)
Analytics: working on an overlap analysis with ERM; looking at ACRL reports; follow up with data visualization task force
Acquisitions: discussing ACRL reports and collection budgets
ERM: will participate in the Primo VE testing; new wiki page on CDI Information Tips and Trick created CDI Information, Tips, and Tricks
RM: Draft in-process for a Policy about use of NO_DEDUP code (to prevent merge with other versions of the same work); Anticipating the excitement of VE, Drools and other features during the winter/spring test/evaluation; Will identify people interested to study the issue of Content Notes and Warnings in record clusters to use in OneSearch record displays (e.g., ‘this material shows images of lynching African Americans’—some would be understood by many, but other phrases may not); Studying the use of Local Note fields for collection-management retention commitments and other forms of local practice. Example: Collection management search for a Library’s SCELC or WEST decisions—OneSearch can be searched, the results will include all CSU Libraries, and the note may not be visible in OneSearch. “Local Notes” refers to a group of MARC Fields that are indexed in CSU OneSearch, the Libraries use these fields for various purposes.
STIM liaison: will participate and help with Primo VE testing
Vice-chair: will participate in ExL negotiation discussions and meetings