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Location (new 2023): /Shared Folders/California State University Network/Reports/ACRL IPEDS Official ULMS folder |
Important
Editing/customizing the reports
Data requirements
Subfolders
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- Run Library Collections (lines 40-44) reports on July 1, or as soon after as practical. Physical counts for Lines 40a, 42a and 43a are in Run in the IZ folder. Electronic counts for Lines 40b, 41b and 42b are in Run in NZ folder. Follow instructions above for copying the folders before running.Regardless of when reports are generated, run Library Collections reports as a "snapshot" of the collection on that day. It is recommended that you save a hard copy of the report as the “snapshot”
- The analytics reports used for lines 40-44 provide a snapshot of the library's collection on the day that the reports are run. Download and save the output of these reports.
- There is no simple way to filter out items/portfolios added after July 1 and add back items/portfolios withdrawn after July 1; it's especially problematic for portfolios where there's a fair amount of addition/deletion activity at any time.
- Count document delivery, ILL, and pay-per-view expenses in Line 22 (e.g. Reprints Desk, Get It Now)
- ILL costs that can't be separated from the cost of the ILL software should be counted along with Bibliographic Utility costs in Line 25
- Count DDA Short Term Loan (STL) expenses in Line 22
- Count DDA triggered purchases in Line 20 (and 20a for ebooks)
- Include ECC resources in Library Collections counts
- Gather and load your own usage reports (manually or using SUSHI) for all resources, including ECC and other SDLC resources
- Usage will NOT be centrally loaded to Alma to avoid duplication, as vendors do not distinguish the license source when reporting usage on their entire platform
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- Line 45 (External Contributions from Consortia / Network(s) / System Office) was removed from the ACRL Benchmark survey in 2023.
- From 2023, all campus libraries will add the Chancellor Office’s allocated funds on behalf of the libraries for the ongoing subscription for the Electronic Core Collection, etc. in Line 21. Ongoing Commitments to Subscriptions) in the 2022-23 ACRL survey. The amount for each campus is listed under the CO allocated funds on ECC, etc. column in the 20yy-yy CO expenditures to report to ACRL.xlsx spreadsheet distributed by Ying Liu.
- If the library receives access to e-collections, catalog platforms, discovery services, or other e-resources through one or more centrally funded systems or consortia arrangements for which it does not pay fully and/or directly (for example, funding is provided by the state on behalf of all members), enter the amount paid by external bodies on its behalf. If the specific dollar amount is not known, but the total student FTE for the consortium and amount spent for the academic members are known, divide the overall amount spent by the institution’s share of the total student FTE. The consortium or system office may make a value-per-FTE metric available for all members of the consortium.
- Do not include expenses paid through an annual consortium fee. Report those expenses under line 25 “All other operations and maintenance expenses.”
- Please continue to add the dollar amount for your campus under the Systems/Services/Bibliographic Utilities column (in the spreadsheet) to your own library expense in Line 25 (All other operations and maintenance expenses).
- If you did not receive a copy of the "CO expenditures to report ACRL" spreadsheet, please contact Ying Liu.
Webinars
Thursday, February 8, 2024 - 2024-02-08 Analytics Open Forum on ACRL
Wednesday, October 28, 2020 - eCAUG presentation on Using Alma Analytics for ACRL/IPEDS annual library statistics
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