| Reviewed and Revised by ERM Committee |
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Table of Contents
Ordering Opt-in electronic collections in the NZ
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The NZ is populated with the following types of electronic resource records:
1. Full bibliographic provider-neutral records from OCLC for: Databases (i.e., Web of Science; does not contain portfolios) and Collection-Level (i.e., Academic Search Complete; contains portfolios) - Please refer to: Provider-Neutral Records & Use of Database-Level Records. (Note: Bibliographic records from OCLC do not make the distinction based on the terminology in Alma “Databases” (A&I databases) vs. Collection (full text).)
2. CZ Descriptive records for collection-level records. Current policies require that these descriptive and collection-level records (CZ bib records for e-collections) be suppressed in the NZ. These records should never be activated (remain suppressed) for Primo AND orders should not be attached to these records. Please see: CKB Descriptive Records for Shared Electronic Collections.
Examples of e-collections, descriptive records (CZ bib records for collection-level records), OCLC bib record for collection-level records, and OCLC bib records for database-level records:
Figure 1 E-collection for EBSCO Academic Search Complete in the NZ. Order e-collection if negotiated via SDLC.
Locate e-collection by doing Repository search for Electronic Collection > Electronic Collection Name. *Do not use All Titles search.
Figure 2 Descriptive record in the NZ for the same resource. The Community Zone icon (the two people) means this is a Descriptive Record linked to the CZ.
It will remain Suppressed for both Opt-in and ECC e-collections. Do not attach orders.
*If an existing order is attached to an NZ descriptive record, it will make create a copy of the descriptive record in the IZ and it will be not be suppressed.
Figure 3 OCLC bib record in the NZ for the collection (full text database/no portfolios). Can attach orders to this record.
Figure 4 OCLC bib record in the NZ for a database (A&I database). Can attach orders to this record but use NZ e-collection record for the A&I database when possible.
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Display of collection-level record in Primo:
If The following are possible options if your library would like to display the database-level or collection-level record in Primo and/or attach orders to the database-level or collection-level, then libraries will need to add a portfolio for the database-level URL. :
Adding a Local Portfolio
- Add a local portfolio and choose Use existing title.
- Search for the collection-level record in the NZ.
- Enter in URL of the database.
- Save the new record.
- You should be able to attach local orders to this record now, which will be found in the IZ.
Reminder: Use pn record in NZ for “integrating resources” if one exists to avoid adding duplicate records. Report duplicate records to NZ troubleshooting team.
E-Resources Network Zone Problem .
References:
- CKB Descriptive Records for Shared Electronic Collections
- Provider-Neutral Records & Use of Database-Level Records
- Technical Services Open Forum: CKB Descriptive Records for Shared Electronic Collections (25 min mark)
- Acq FAQ (#2 Attaching Orders)
- Acquisitions policy for ordering from the NZ.
- Introduction to Alma Inventory
- Search Indexes (what fields are being searched -Electronic Collection vs All Titles)
- NZ Problem Reporting forms
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