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Background
Alma functionality supports the use of a "course_restricted_field" entered in the bibliographic MARC record to indicate whether the bibliographic record is restricted for use by a course. The content in the MARC field "CR_RESTRICTED" controls display in Primo by restricting the display of these resources (often instructors' personal copies) to appear only under the Course Reserves tab. The current default system-generated field used by Alma is "999 $a." This field can be added automatically by selecting the check box during the creation of a brief citation for a reading list.
Policy Statement
While libraries are allowed to use any local field for course restricted functionality, it is recommended that CSU libraries use the default system-generated field (999 $a CR_RESTRICTED) for this purpose.
Note: Policy will be revised if problem arises with the use of 999 field, which is currently reserved for use by OCLC.
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required | |||
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Articulate the need for the policy (background) | TS Working Group Leads |
| During migration, libraries reported need to identify a local field to support CR_RESTRICTED functionality. After discussions with campuses and Ex Libris, it was decided to use current default system-generated field. | To be discussed with Access Services & Resource Sharing Working Group. | |||
Finalize Policy Statement | TS Working Group and Access Services |
| Where applicable, identify and write up procedures in Alma |
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