Workflow
Collect payment per you campus’ policies/procedures. Payment may include a replacement copy if lender accepts them: Replacement Copy Policies
Delete Loan from Patron’s Circulation Record
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Fulfillment > Manage Patron Services > Look up Patron’s record
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You can run this report automatically and have the results emailed to yourself on a regular basis. See Ex Libris' doc titled How to schedule an Alma Analytics report to be sent by email nightly for instructions and modify to fit your needs.