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Survey results from the SWAT Team Report (2019) revealed that there is a great deal of diversity of item and content types found in the CSU institutional repositories (ScholarWorks,
bepress) and the CSU digital collections & archives systems (CONTENTdm, Islandora). Survey data also revealed a lack consistency for most of the content types and content formats found
in each of the above systems and platforms. As an example, CSU Northridge deposits digital newspapers in CONTENTdm, whereas SJSU deposits theirs in their Institutional Repository
platform. The decisions are oftentimes made by the project lead. Some campuses have never had a digital collections & archives platform, and thus, ScholarWorks has served a dual purpose
for them.
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Given that the scope-defining work will likely be an ongoing effort, the SWAT team suggests using the “scholarship test” as the initial guiding principle on whether an item or a collection of
items is better suited for ScholarWorks vs. a Digital Collections & Archives system. In determining such suitability, a depositor or project owner could ask the following two questions:
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Using the scholarship test, the list of content types appearing below were recommended as most suitable for one system (ScholarWorks) vs the other (Digital Collections & Archives). There
are cases when item types denoted as most suitable for a Digital Collections and Archives system, would be more appropriate for ScholarWorks, or vice versa. For example, an aerial
image produced as part of a research project of a faculty member may be more suitable for ScholarWorks, vs. a historical collection of aerial images from the Sacramento San Joaquin Delta
being more suitable for a Digital Collections & Archives platform.
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