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Time

Item

Who

Notes

35min

Internal group

Renaldo

  • Terminology

    • Institutional Repository

    • Digital library? (Digital archives?)

      • Is “archives” perhaps too narrow a term, since it includes special collections? Digital “library” is perhaps too broad?

      • “Digital collections and archives” chosen

  • Draft message

    • Practitioners of IR and digital collections are different

    • Need to make sure those filling out the survey understand the distinctions between collection types (IR vs. digital collections) and single vs. separate repositories.

  • Institution repository survey draft

    • Input from this will inform our discussion

    • Spending on staff and (non-centrally hosted) systems

    • User stories

      • Based on past surveys and user-gathering requirements from STIM and ScholarWorks IG

    • Suggestions:

      • Highlight difference -- e.g., want vs. need – in overlapping questions

      • Some of the questions use ranking instead of selection

      • Spell out acronyms

  • Digital library survey draft

  • Next steps

    • Feedback on questions before this Thursday, Nov. 8.

    • Send out survey Nov. 15

    • Complete report on survey before Winter Break

20min

External group

Dana

  • Environmental scan of single system-wide repositories

    • Identified institutions from directory of open access repositories

      • None currently are using Samvera

      • Many using bepress, Islandora, DSpace

      • May want to talk to Oregon Digital

  • Questions for external IR/DC

    • Titles of staff members that directly support the IR/DC

    • Level of required involvement from each participating institution

    • Name of platform, if proprietary are they considering moving to an open platform and, if so, which one

    • Total cost of operation

      • centrally funded positions

      • vendor support

      • other outsourced support

    • Cost to the institutions if cost is shared (average is fine)

    • Anything else they would like to share regarding value of central system

  • Using Zoom for meetings rather than survey

  • Looking to complete process and report before Winter Break

Action items

  •  Feedback to Renaldo on survey questions by
  •  Feedback to Dana on external scan questions by

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