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Boundwith records include host bibliographic records and all their respective constituent records. Constituent records are those to which the 774$w in the host bibliographic records point. In the example host bib record below, the two 774 fields represent the constituent records. In this example, the host bib and both constituent records are all considered boundwith records.
245 00 |a Host bibliographic record for boundwith item a Multiple titles bound as a single volume with the barcode 30600001524124
774 1_ |t The budget in brief. |w 99155412530101671
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Go to Alma -> Manage Sets.
Click on Add Set and select the Itemized option.
Name the set and set content type to All Titles.
In the Add Contents from File to Set section, click on the folder icon and browse to find the .txt file created in Step 4. (Maximum file size is 10MB. For reference, a file with 6983 MMSIDs was only 128KB)
Click the Save button.
Excluding All Boundwith Records from Bibliographic Records with No Inventory set
When cleaning up records with no inventory, boundwith records should be excluded. If you have an all titles set of bibliographic records with no inventory (All titles, Has Inventory=no), you can use the combine sets feature (use the NOT operator) to exclude boundwith records.
Go to Alma -> Manage Sets.
Find your All titles set of bibliographic records with no inventory.
Click on the Actions button and select Combine sets.
In the General Information section, name your new itemized set.
In the Combine sets section select the NOT operator.
With: search for your set created in step 5 above.
Click on Submit.
The resulting itemized set will include bibliographic records that do not have inventory and are not boundwith records.
Checking for Broken Boundwith Links
Go to Alma -> Manage Sets.
Find the set created in step 5 above and from the Actions button, select Members.
Click on Tools and select Excel. It will take some time to generate the spreadsheet.
When the spreadsheet is generated, a prompt to save the file will appear.
Save the file.
Open the file in Excel.
Sort Column R (Availability). Any blank cells in that column represent a problem with a link.
If you have blank cells in Column R, refer to Fixing Broken Boundwith Links in Migrated Records.
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required |
|---|---|---|---|---|
Articulate the need for the procedures (background) | TS Leads |
| 9/15/16 - Procedure needed to identify a set of migrated boundwith records (host bibs & constituents) | Discussion with TS Working Group. |
Create a Procedure | Cataloging Task Force |
| 10/17/16 - Draft completed | |
Identify and create best practice recommendations |
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Where applicable, identify and write up procedures in Alma |
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Tasks to be completed
- Type your task here, using "@" to assign to a user and "//" to select a due date