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Ex Libris Repository Searches and how to save sets

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Some helpful queries/search sets libraries have been using to locate specific groups of records.

• Recommended Search for e-Resources in the NZ:
  • Alma Drop-down menu > Find Electronic Collection >  where Electronic Collection > contains  NAME_OF_eRESOURCE
• Locating locally created database records in the CZ or IZ (migrated from ILS via P2E)
  • Suggested ExL query:  Advanced Search-Find Electronic Collection > Add Conditions = Electronic Collection Type > Click Add Condition Button > Choose Database from drop down menu
    • Results: Current Search = Electronic Collections where Electronic Collection (Electronic collection Type equals "Database")
    • Locates database-only e-collection records which are not available from Ex Libris, records in CZ are created and shared by other libraries.  Currently no database-only e-collections records in NZ.  There are bib records for database-only records.
  Recommended Search for e-Resources in the NZ:
  • Alma Drop-down menu > Find Electronic Collection >  where Electronic Collection > contains  NAME_OF_eRESOURCE
• Search set to find bib records not linked to the NZ that should be linked
  • Repository Search from Alma Drop-down menu: Find Physical Titles > Click on Advanced Search > Add Condition > Under All titles choose Is Linked  > equals NO > ADD Condition >  Under All Titles Other System # >  starts with OCLC
    • Results: All Titles where All titles (Is linked equals "No" and Other System Number starts with "oclc")
• Complete list of shared resources for your library in the NZ.  Should match up the Merged Target list for SFX.

  • Do a Repository Search > Find Electronic Collection > click Advanced Search > Add Condition > check Collection Available Only For  in Electronic Collection section > click on Add Condition button > equals > Choose Campus

    • This will list the active e-collections for your library.  This may be easier to compare to SFX to see what migrated.

    • If you are comparing with the merged targets list: First change the Alma results Primary sort order from Rank to Collection name - Asc
    • Be aware the the target names in SFX may be slightly different than those appearing in Alma, which affects the order on the two lists.

• Targets migrated from the local SFX instance in the IZ only (ignore the NZ results for this search). 

  • Advanced Search-Find Electronic Collection > Add Conditions: one is Service Type equals Full Text and the second is Availability equals Available.

    • You could add a third condition to search for a specific vendor too if you want to narrow the search results.
    • Remember that targets without a full-text service will not migrate.
  • Another possibility:  Advanced Search-Find Electronic Collection > Add Conditions: one is Service Type equals Full Text and the second is Local (collection) equals Yes .
  • Another possibility: Electronic Collections where All titles (Originating System contains keywords "ILS") and Electronic Collection (Electronic collection Type equals "Database")
  • Another possibility: Electronic Collections where All titles (Originating System contains keywords "ILS") and Electronic Collection (Electronic collection Type equals "Selective package") 

• This query identifies all records identified as electronic collections in IZ (aggregator packages, databases, and selective packages)

  • Electronic Collections where Electronic Collection (Electronic collection Name contains keywords "*")

• To find collections with proxy enabled that probably SHOULD have it enabled.
  • Advanced Search > Find Electronic Collection
  • Add conditions: Proxy Enabled Equals Yes AND Free Equals Not Free
• To find collections with proxy NOT enabled that probably SHOULDN'T have it enabled.
  • Advanced Search > Find Electronic Collection
  • Add conditions: Proxy Enabled Equals No AND Free Equals Free
• To find collections with proxy NOT enabled that probably SHOULD have it enabled (i.e. they need fixing).
  • Advanced Search Find Electronic Collection 
  • Add conditions: Proxy Enabled Equals No AND Free Equals Not Free