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Reports set up in Analytics to help you

The reports are here:  /Shared Folders/

Community

California State University Network/Reports

/Institutions

/

CalState/

ACRL IPEDS Official ULMS folder

Important

  • Copy the reports to My Folders before running them.
    • (lightbulb)  You can copy the whole folder at once!
  • Read the notes and instructions in the description before opening or editing a report.
  • There are some fields, such as location, and some metadata, such as default resource type, that require each institution to customize the report.
    • We have provided prompts to help with this, but you will need to interpret the ACRL/IPEDS instructions in order to make best use of the prompts.
    • (warning)  In many cases, you may still need to edit and customize the report to account for local practices or ongoing migration issues
  • Not every ACRL question can be answered using Analytics, and some reports will only give you part of the data you need.
  • The analytics reports for lines 61A and 61B (e-usage) will only report on the data you have harvested via SUSHI or manually uploaded to Alma.
  • There is one folder labeled Run in the IZ
    • From your IZ login, copy this folder to My Folders and run these reports in the IZ.
  • There is a second folder labeled Run in the NZ
    • The reports in this folder are for counting e-resources (lines 40B, 42B, 43B and 41.) These reports are run in the NZ to include e-resources shared in the NZ.
    • From your NZ login, copy this folder to My Folders and run these reports in the NZ.

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  • Report COUNTER 5 and/or COUNTER 4

Report for Line 60B is CalState - 60B:  Total Digital/Electronic Circulation or Usage in the ACRL IPEDS Official ULMS folder/For line 61A, run "CalState - 61A. Total E-book & E-media Usage" in "Run in the IZ folder. This report uses " folder. For line 61B, run "CalState - 61B. E-serials Usage." These reports use COUNTER 5 metrics TR_B1 unique title requests and IR_M1 total item requests. If you believe you have some vendors that only provide COUNTER 4, use CalState - 60 Column B and CalState - 61 & 62 reports in the ACRL IPEDS Official ULMS folder/Run in the IZ/CalState 60-63 Column B - COUNTER R4 Usage folder for Lines 61 and 62. The preferred metrics TR_J1. Make sure that you have these reports harvested/uploaded to Alma for all vendors that provide you with these e-resources. 

From 2023, ACRL no longer provides separate lines to report COUNTER 4 usage. If you choose to add COUNTER 4 usage to COUNTER 5 usage for lines 61A and 61B, use the corresponding reports in the "Run in the IZ/COUNTER R4 Usage" folder. The metrics that were preferred in the past instructions for COUNTER 4 are BR1 and MR1. If BR1 and MR1 are not available, BR2 and MR2 can be reported. Enter non-counter statistics with a note or report zero. Report for Line 63 is CalState -63. E-Serials Usage in ACRL IPEDS Official ULMS folder/Run in the IZ. This report uses COUNTER 5 metric TR_J1 unique item requests. If you believe you have some vendors that only provide COUNTER 4, use CalState - 63 in the ACRL IPEDS Official ULMS folder/Run in the IZ/CalState 60-63 Column B - COUNTER R4 Usage folder and add to Line 63 with a note. Enter non-counter statistics with a note or report zeroCOUNTER 4 usage and non-counter statistics are added to lines 61A and 61B, add notes to the lines.

21. Ongoing Commitments to Subscriptions 

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