Instructions for creating licenses, updating license terms of use, and adding the RapidILL Lending Note to collections.
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Pick the best option that will work for the library to begin this project. Start with a small set of collections, starting with either EBSCO, ProQuest, JSTOR, Gale, etc. All three of these options are long-term projects but it is best we begin adding the lending note needed for RapidILL to the corresponding Alma E-collection Internal Description fields.
It is highly recommended to eventually start option three so that licenses have Terms of Use as we move forward with keeping the RapidILL lending note updated in the Alma collections. Not just for RapidILL, but for upcoming projects, such as linking to Consortia Manager, running reports, etc.
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Once the lending note has been added to the Internal Description, the publishing sets will need to be updated.
Single Title Purchases Exception:
Background: Many libraries purchased individual titles and may have put them in a local collection, such as Single Title or Miscellaneous Journals collections. These titles will also need the RapidILL lending note added to the Internal Description of the portfolio for that journal or e-book. Do not add the RapidILL lending note at the collection level.
We recommend moving the portfolio to a collection with a shared vendor. Example, if your library purchased individual titles from Sage, create a collection for those titles purchased from Sage. If you are able to do this option, then you can added the RapidILL lending note at the collection level Internal Description.
If your library is unable to add these individual titles to a collection with the same vendor interface, then the RapidILL lending note will need to be added at the portfolio level.
Update RapidILL Harvesting:
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Recording from September 29th, 2023 Q&A session:
API for Collection-level Updates
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