Instructions for creating licenses, updating license terms of use, and adding the RapidILL Lending Note to collections.
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Pick the best option that will work for the library to begin this project. Start with a small set of collections, starting with either EBSCO, ProQuest, JSTOR, Gale, etc. All three of these options are long-term projects but it is best we begin adding the lending note needed for RapidILL to the corresponding Alma E-collection Internal Description fields.
It is highly recommended to eventually start option three so that licenses have Terms of Use as we move forward with keeping the RapidILL lending note updated in the Alma collections. Not just for RapidILL, but for upcoming projects, such as linking to Consortia Manager, running reports, etc.
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For example, if your library subscribes to an SAGE collection in the IZ, the lending note from the NZ may be the same for the IZ collection. The lending note will still need to be determined by the library, someone familiar with terms of use. The spreadsheet is not stating this what the lending note actually is for the IZ collection but more than likely, it is the same lending status.
If your library moves forward with this option, it is highly recommended to create a spreadsheet to note the vendor, collection, and lending note. This spreadsheet will be used later when updating the e-collection internal description.
Second
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Option:
(This option is for libraries that already have licenses with license terms set up in Alma and mapped to the corresponding collection in their IZ.)
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Note: A spreadsheet, like in option 1, is highly recommended for the updating the lending note in the e-collection internal description.
Third
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Option (longer term project):
(This option is for libraries that do not have licenses term set up in the IZ but want to get started adding license terms, templates can be copied from the NZ to the IZ.)
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