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Comment: updated info on line 45 and moved to FAQ; removed outdated link to ACRL PDF instructions

Reports set up in Analytics to help you

Details provided by Ying Liu (Chancellor's Office):

All campus libraries will add the Chancellor Office’s allocated funds on behalf of the libraries for the ongoing subscription for the Electronic Core Collection (the dollar amount for your campus under the ECC column in the distributed spreadsheet) in Line 45. Please do not add the ECC expense in Line 21.
  • (45. External Contributions from Consortia / Network(s) / System Office
    1. If the library receives access to e-collections or other e-resources through one or more centrally-funded system or consortial arrangements for which it does not pay fully and/or directly (for example, funding is provided by the state on behalf of all members), enter the amount paid by external bodies on its behalf. If the specific dollar amount is not known, but the total student FTE for the consortium and amount spent for the academic members are known, divide the overall amount spent by the institution’s share of the total student FTE. The consortium or system office may make a value-per-FTE metric available for all members of the consortium.
    2. Do not include expenses paid through an annual consortium fee. Report those expenses under line 25 “All other operations and maintenance expenses.”
  • Please continue to add the dollar amount for your campus under the Systems/Services/Bibliographic Utilities column (in the attached) to your own library expense in Line 25 (All other operations and maintenance expenses).

    • If you did not receive a copy of the "CO expenditures to report ACRL" spreadsheet, please contact Ying Liu.

    The reports are here:  /Shared Folders/Community/Reports/Institutions/CalState/ACRL IPEDS Official ULMS folder

    Important

    • Copy the reports to My Folders before running them
      • (lightbulb)  You can copy the whole folder at once!
    • Read the notes and instructions in the description before opening or editing a report
    • There are some fields, such as location, and some metadata, such as default resource type, that require each institution to customize the report
      • We have provided prompts to help with this, but you will need to interpret the ACRL/IPEDS instructions in order to make best use of the prompts
      • (warning)  In many cases, you may still need to edit and customize the report to account for local practices or ongoing migration issues
    • Not every ACRL question can be answered using Analytics, and some reports will only give you part of the data you need
    • Usage data reports will only report on the data you have loaded, manually or via SUSHI
    • There is one folder labeled Run in the IZ
      • From your IZ login, copy this folder to My Folders and run these reports in the IZ
    • There is a second folder labeled Run in the NZ
      • This is for e-resources reports that must include e-resources shared in the NZ
      • From your NZ login, copy this folder to My Folders and run these reports in the NZ

    Changed in 2018:  

    45. External Contributions from Consortia / Network(s) / System Office

    • Report ECC expenditures in Line 45
    • Report Systems/Services/Bibliographic Utilities from the CO in Line 25

    Essential resources

    ...

    Report for Line 63 is TEST COUNTER R5 CalState -63. E-Serials Usage in ACRL IPEDS Official ULMS folder. This report uses COUNTER 5 metric TR_J1 unique item requests. If you believe you have some vendors that only provide COUNTER 4, use CalState 63 in the Run in IZ folder and add to Line 63 with a note. Enter non-counter statistics with a note or report zero.

    45. External Contributions from Consortia / Network(s) / System Office

    • Report ECC expenditures in Line 45
    • Report Systems/Services/Bibliographic Utilities from the CO in Line 25

    Details provided by Ying Liu (Chancellor's Office):

    1. All campus libraries will add the Chancellor Office’s allocated funds on behalf of the libraries for the ongoing subscription for the Electronic Core Collection (the dollar amount for your campus under the ECC column in the distributed spreadsheet) in Line 45. 
      1. If the library receives access to e-collections, catalog platforms, discovery services, or other e-resources through one or more centrally funded systems or consortia arrangements for which it does not pay fully and/or directly (for example, funding is provided by the state on behalf of all members), enter the amount paid by external bodies on its behalf. If the specific dollar amount is not known, but the total student FTE for the consortium and amount spent for the academic members are known, divide the overall amount spent by the institution’s share of the total student FTE. The consortium or system office may make a value-per-FTE metric available for all members of the consortium.
      2. Do not include expenses paid through an annual consortium fee. Report those expenses under line 25 “All other operations and maintenance expenses.”
      1. (45. External Contributions from Consortia / Network(s) / System Office
    2. Please continue to add the dollar amount for your campus under the Systems/Services/Bibliographic Utilities column (in the attached) to your own library expense in Line 25 (All other operations and maintenance expenses).

    If you did not receive a copy of the "CO expenditures to report ACRL" spreadsheet, please contact Ying Liu.

    Webinars

    Wednesday, October 28, 2020 - eCAUG presentation on Using Alma Analytics for ACRL/IPEDS annual library statistics

    ...