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Given that the scope-defining work will likely be an ongoing effort, the SWAT team suggests using the “scholarship test” as the initial guiding principle on whether an item or a collection of items is better suited for ScholarWorks vs. a Digital Collections & Archives system. In determining such suitability, a depositor or project owner could ask the following two questions:
Has the item/content been produced by the university, or in part by someone affiliated with the university?
Was the item/content produced as part of the scholarship and research activities of the institution or those affiliated with it?
If the answer to both of the above questions is “Yes”, then the item, content, or collection meets the suitability test for ScholarWorks. The SWAT team examined survey data related to the content types that are currently being deposited and hosted in the CSU institutional repositories as well as the digital collections & archives systems.
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The following is by no means an exhaustive list, nor is it an exclusive one, but it provides an indication and serves as an initial guide.
ScholarWorks
Books
Electronic Theses
Masters Projects
Dissertations (ETDs)
Faculty Publications
Poster Presentations
Data Sets
Undergraduate Student Work
Educational Resources (syllabi, online materials)
Campus journals*
Conferences*
Presentations
Faculty Research Projects
Output from university-affiliated research institutions (reports, white papers)
Output from university-affiliated national scholarly associations (proceedings)
Output from university-affiliated national professional organizations (magazines/trade publications)
Software or Program Code (when part of IR item, ex. Thesis, project)
Digital Collections & Archives
Institutional or Administrative Documents
Meeting Agendas & Notes
Newsletters
Ephemera (flyers, programs)
Student publications (magazines, newspapers, newsletters)
Student organizations' output (publications, events, images)
Photographs
Images from our fine arts collection for item discovery
Multi-page documents (letters, reports, newsletters)
Sound recordings
Newspapers
Transcripts/interviews
Posters
Architectural drawings
Maps
Aerial Photographs
Realia
Fashion plates
Musical scores
Oral histories - unless they’re part of a student/faculty research project (then IR)
University Concerts
Recitals
Museum Collections/Catalog or Citation Data
Finding Aids*
Websites*
* Denotes other system/platform may be more suitable