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Announcements and Quick Progress Updates

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• Melissa: Nicole has kindly agreed to serve as co-chair (thank you, Nicole)! Discuss slightly revised co-chair arrangement that we have shared with Carmen and Dave: one chair will focus on ScholarWorks (Melissa) and the other on collaborations with DAWG (Nicole), serving alternating 2-year terms.

• Dave: Big metadata fix coming soon and seeking feedback on clean-up of data in Resource Type field.

  • “Most of the resource types in our controlled vocabularies are capitalized when there is more than one word, so: ‘Masters Thesis’, ‘Conference Proceeding’, ‘Book Chapter’, etc.

    But we have a couple that are not: ‘Graduate project’ and ‘Capstone project’.

    I’d like to make them all consistent in terms of capitalization, and we can go either way, although at this point capitalizing both terms would be the simpler of the two options.”

    • Everyone agreed with capitalizing both terms.

Recap of Meeting with Carmen and Dave Regarding MWG’s Scope

Melissa, Nicole, and Dave

• We discussed the following points:

  • Carmen expressed thanks to current and former members of MWG for all the work this group has taken on, quite a bit of which has been beyond the scope of metadata.

  • The need to clarify the scope of the MWG and the DRC’s support for creating a separate group, tentatively envisioned as a Workforms Task Force. Are there other tasks/projects that seem outside of the scope of MWG?

  • The importance of moving forward with concerns that have been brought forward by practitioners (e.g., those on our Trello board) and prioritizing those this year.

  • Expectations for support of DAWG. Carmen and Dave are planning to update COLD on current capacity at December meeting. Increased planning for a CSU-wide DAMS to commence in January 2022. Nicole will be taking the lead on coordinating conversations between MWG and DAWG.

MWG Goals and Timelines for 2021-2022 (Google Slides overview)

Melissa, Nicole, and Dave

• Launch a “Field of the Month” initiative to move forward with changes to instructional text for specific fields in the workforms and provide guidance to campuses willing to undertake corresponding clean-up of existing metadata.

  • Need to agree on an initial ranking of these fields, to be presented at the next Open Forum.

• Testing of ongoing enhancements (e.g., Composite author field, Discipline list, Date selection)

• Other outstanding requests on Trello board

• Collections-level metadata in ScholarWorks (e.g., need for Handle URLs)

• Meetings and collaborative planning with DAWG

• Other ideas?