Background: The NZ is populated with OCLC bib records and as well as Opt-in and ECC full-text e-collections activated from the CZ. Also, there are CZ descriptive records (bib records for the e-collection or collection-level records) in the NZ. These These are copied to the NZ when an e-electronic collection is activated from the CZ. Because they look similar to the OCLC bib record for full-text e-collections (OCLC pn record), the Catalog Task Force and ERM Task Force want to clarify the records and which ones can be ordered.
Scope: Procedures here are restricted to Opt-in e-resources. Do not use CZ descriptive record to attach orders for Opt-in resources.
The NZ is populated with the following types of electronic resource records:
1. Full bibliographic provider-neutral records from OCLC for: Databases (i.e., Web of Science; does not contain portfolios) and Collection-Level (i.e., Academic Search Complete; contains portfolios) - Please refer to: Provider-Neutral Records & Use of Database-Level Records. (Note: Bibliographic records from OCLC do not make the distinction based on the terminology in Alma “Databases” (A&I databases) vs. Collection (full text).)
2. CZ descriptive Descriptive records for collection-level records. Current policies require that these collection-level records be records (CZ bib records for e-collections) be suppressed in the NZ. These records should never be activated for Primo AND orders should not be attached to these records. Please see: CKB Descriptive Records for Shared Electronic Collections.
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Examples of e-collections, descriptive records, OCLC bib record for collection-level records, and OCLC bib records for database-level records:
Figure 1 E-collection for EBSCO Academic Search Complete in the NZ. Order e-collection if negotiated via SDLC. Locate e-collection by doing Repository search for Electronic Collection > Electronic Collection Name (do not use All Titles).
Figure 2 Descriptive record in the NZ for the same resource. It will remain Suppressed for both Opt-in and ECC e-collections. Do not attach orders.
*If an existing order is attached to an NZ descriptive record, it will make create a copy of the descriptive record in the IZ and it will be not be suppressed.
Figure 3OCLC bib record in the NZ for the collection (full text database/no portfolios). Can attach orders to this record.
Figure 4 OCLC bib record in the NZ for a database (A&I database). Can attach orders to this record.
Ordering Opt-in full text e-collection ordersElectronic Collections:
- If your library negotiated for an Opt-in through SDLC, attach the old order to/or create a new order from the NZ electronic collection (contains portfolios)
- If your library did not negotiate for the Opt-in through SDLC but shares that e-collection in the NZ, attach the old order to/or create a new order from the OCLC provider-neutral record or corresponding OCLC record in the NZ (see steps below).
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Display of collection-level record in Primo: If your library would like to display the database-level or collection-level record in Primo and/or attach orders to the database-level or collection-level, then libraries will need to add a portfolio for the database-level URL.
Adding a Local Portfolio
- Add a local portfolio and choose Use existing title.
- Search for the collection-level record in the NZ.
- Enter in URL of the database.
- Save the new record.
- You should be able to attach local orders to this record now, which will be found in the IZ.
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